Events and Engagement Adviser

• Can you develop and maintain effective relationships?
• Are you able to prioritise and manage periods of peak workload?
• Do you have proven events and project management experience?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting an Events and Engagement Adviser to join the Academic Engagement team on a permanent, full-time basis, working primarily with Te Wāhanga Aronui - Wellington Faculty of Humanities and Social Sciences. The role will be responsible for developing and delivering Faculty events and engagement activities to deepen the Faculty’s engagement with the public, stakeholders, alumni, benefactors and communities.

Key responsibilities:

• Events and event-related project management.
• Development and delivery of high-quality events and engagement activities that enhance the faculty’s profile.
• Events and engagement advice.
• Internal and external relationship management.
• Maintain administrative processes and systems, including keeping accurate records and up to date documentation.

Ō pūmanawa - About you

You will:

• Be a motivated, audience-led individual who can take the initiative as well as understands and believes in the importance of client service when delivering events.
• Thrive in this role with an excellent manner with people, an ability to influence and manage stakeholder relationships, strong attention to detail, and self-management skills. This role is busy, challenging, extremely rewarding and interesting.
• Be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high performing team.
• Need effective time management and forward planning to balance meeting deadlines and maintain a high standard of service.
• Have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders.

Key requirements:

• Proven events and project management experience.
• Understanding of event and engagement best practice.
• Experience using online tools to enhance engagement activities.
• Demonstrated ability to prioritise and manage periods of peak workload.
• Ability to work flexible hours, as after-hours work is required for some events from time to time.
• Proven attention to detail and accuracy.
• Level of familiarity with the technical aspects of presenting music events.
• Proven ability to plan and meet deadlines.
• The ability to present with internal and external stakeholders in a professional and credible manner.
• Demonstrated experience of developing and maintaining effective relationships.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Our team is fast-paced, likes sharing ideas, and working in a collaborative style. We offer you flexible working arrangements, learning and development programs for Te reo Māori, and job-sharing options. This is a fantastic opportunity for someone who wants to develop their event management and delivery skills.

Role Description

Close Date for Vacancy: 04 July 2024. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Kate Schollum (kate.schollum@vuw.ac.nz). But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form, please include the position title and reference number (Events and Engagement Adviser, #1471). Then, please combine your cover letter, CV, and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.