Senior Administrator, Operations Support

• Are you a SUPERSTAR Senior Administrator who thrives in a fast-paced environment?
• Are you solutions-focused and proactive with top-notch administrative, financial, human resources and systems support skills?
• Do you get job satisfaction from providing support to colleagues and clients so they can progress their work?
• Do you enjoy a challenge and are you confident in building and maintaining working relationships?

Mō Te Herenga Waka - About our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a superstar Senior Administrator, Operations Support on a permanent, full-time contract to join Te Pūrengi - Student Experience and Wellbeing directorate. This role reports to the Deputy Director. We are seeking an experienced senior level administrator who is comfortable supporting several leaders and their teams. We are looking for someone that will pitch in, no matter what the task.

You will be responsible for a wide range of administrative, business and systems support for the Manutaki - Director and a team of managers. The role will also lead continuous improvement initiatives that best support the leadership team and staff wellbeing.

Key responsibilities:

• Meeting organisation and minute taking.
• Providing efficient and accurate financial and human resources administration.
• Process and procedures writing.
• File management.
• Developing and maintaining SharePoint sites.
• Updating website content for the directorate.

Ō pūmanawa - About you

You will:

• Be a creative thinker that uses initiative to design efficient and effective systems and processes.
• Be a thoughtful, positive-minded, and detail-focused Senior Administrator who has demonstrated experience in using systems similar to those used at Te Herenga Waka - Victoria University of Wellington (eg. Oracle-payroll and budget systems, Lightening-travel, and navigating electronic booking systems).
• Be a whizz with Microsoft Office software and can take charge of all things administration so the team can focus on what they do best.
• Support the delivery of workshops, events and staff training, ensuring all aspects from catering to technology run smoothly.
• Readily exhibit initiative, good judgement and thrive working in a busy, dynamic, and complex environment.
• Have the ability to think ahead, plan and network to get things done.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

For a dynamic Senior Administrator, there is scope to bring your own flair and establish yourself in the role. Our student services team is innovative, hard-working, collaborative and committed to the wellbeing and safety of our diverse student community. We take pride in all that we achieve in partnership with students to ensure they thrive and achieve their goals at Te Herenga Waka - Victoria University of Wellington. We just need an exceptional administrator to complete the team!

Role Description - Initial appointment of $70,000 to $75,000 per annum, with opportunity for further growth over time.

Close date for vacancy: 11 November 2024, 5pm. Applications will be reviewed as they are received and we may progress with suitable applicants prior to the application closing date.

Contact details for vacancy: If you have any questions regarding this role please contact Thalia Hargreaves (thalia.hargreaves@vuw.ac.nz). But applicants should follow all steps listed below.

Important - Application steps and information

Download and complete the University Application Form, (Senior Administrator, Operations Support, #2044). Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University Application Form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.