Mata Ahupae | Centre Administrator

• Are you looking for a fixed-term, full-time role from December 2024 to December 2026?
• Do you thrive working in busy and collaborative environments and have excellent interpersonal skills?
• Can you clearly and concisely communicate with a wide range of people in all situations, both orally and in writing?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is recruiting a Mata Ahupae - Centre Administrator for Te Tātai Hauora o Hine - The National Centre for Women’s Health Research Aotearoa. This fixed-term, full-time role will be responsible for delivering high quality, effective and efficient administrative services to the Centre and its team of health researchers. It requires a level of flexibility and ability to integrate individual duties with the work of others to achieve team goals in a busy work environment.

Key responsibilities:

• Provide assistance to Principal Investigators, Project Managers and liaisons including drafting employment contracts and raising purchasing orders, making travel/accommodation bookings and undertaking other administrative activities as required to ensure the smooth running of the Centre.
• Provide support for Centre events and functions.
• Triage enquiries received to Centre email addresses and ensure prompt, informed responses are given.
• Assist with drafting, editing, and formatting correspondence, reports, formal documentation, presentations, and spreadsheets.
• Manage day-to-day office requirements of Te Tātai Hauora o Hine - The National Centre for Women’s Health Research Aotearoa.

Ō pūmanawa - About you

You will:

• Thrive working in busy and collaborative environments, always maintaining a high degree of professionalism in relationships with staff and Centre students.
• Clearly and concisely communicate with a wide range of people in all situations, both orally and in writing.
• Effectively listen and understand cultural differences in regard to communication, and consider equity and diversity issues in interactions.

Key requirements:

• Excellent written and verbal communication skills.
• Excellent interpersonal skills.
• Values working within a Māori-focused environment.
• Proficient in the use of MS Office including Word, Excel PowerPoint and MS Outlook, Teams, and SharePoint.
• Ability to work under time pressure.
• An adaptive “can do” approach and an ability to tackle a variety of tasks.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Our team is fast-paced and collaborative. This is a fantastic opportunity for someone who wants to be involved in a busy centre, supporting meaningful research and projects in the field of hauora wāhine, tamariki and whānau.

There are many benefits to working at Te Herenga Waka - Victoria University of Wellington, including being part of New Zealand’s top research university.

Role description - Click here to see further information, including salary.

Close date for vacancy: 14 November 2024. Applications will be reviewed as they are received and we may progress with suitable applicants prior to the application closing date. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa.

Contact details for vacancy: If you have any questions regarding this role please get in touch with Francesca Storey (Francesca.storey@vuw.ac.nz). But applicants should follow all steps listed below.

Important - Application steps and information

Download and complete the University Application Form, (Mata Ahupae - Centre Administrator, #2149). Then, please combine your cover letter, CV, and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter, and the University Application Form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.